Managing Remote Teams: Tools, Processes, and Advice for Team Leaders


Managing remote teams is a challenge for many team leaders. That’s because you don’t see your team and you will have to rely on remote communication methods. Here are some useful tips that you can keep in mind to manage the remote teams. We will share some useful tips and tools, which you will be able to use in order to manage the remote teams in an effective manner.


Get the right tools 


As the very first thing, you need to make sure that you are getting hold of the right tools for remote working. Technology has made it possible for you to work remotely in an effective manner. You just need to make sure that you are finding the right tools to get your work done without facing any issues. Once you locate the right tools, managing remote tools will not be a difficult thing to do.

You can use tools such as Google Meet Now and Microsoft Teams for collaboration. You can use such tools to have daily catch up meetings. It is better if you can have these meetings in the morning and evening with the teams. Likewise, you will be able to use tools such as JIRA for task management. Such tools can be used to take control over the tasks. You can also think about using proofing and time management tasks such as Time Doctor.


Collaborate on the projects 


Another challenge that you will have to face when managing remote working is to get all the team members to collaborate. This is something that you cannot ignore as well. In fact, collaboration is a key aspect of business transactions. You should think about using tools such as One Drive and Google Drive for collaboration. Web based spreadsheets, Word Processors and Presentation tools will be able to provide a great help to you with collaborating on the projects. They will make sure that everyone is on the same page to get work done effectively.


Define responsibilities accordingly 


You should assign clear responsibilities to each and every member of the team clearly. Then the team members will be able to focus on those responsibilities and work accordingly. Along with that, you can make sure that no person in your team stays ideal. 

While working for remote teams, the team members are provided with lots of freedom to work. However, you need to make sure that people are delivering their tasks in a timely manner. If there is lack of visibility, you will not be able to take control over the situation. You need to ensure transparency and accountability. 

You must define clear project roles. Based on them, you need to delegate the responsibilities accordingly. You can also discuss along with the team members about the goals assigned and make sure that you keep every single member in the team accountable. You should also track them after delegating responsibilities.